Current Department Review of Change/Remove Major/Minor/Certificate Request

The chairperson of a student's current major will receive notification if a student requests to remove their current major or change their current major.

Navigation: onbase.wcupa.edu

  1. Navigate to onbase.wcupa.edu and select Login. This will pull up the login page and you will use your WCU credentials.
    Current Department Review of Change/Remove Major/Minor/Certificate Request 1
  2. Once in OnBase, click on the hamburger menu in the upper left corner of the screen.
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  3. Then click on Open Workflow to access the review queues. Note: Workflow will open in another browser, so make sure you have disabled your pop-up blocker.
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  4. Next, you'll click on the carrot to expand the REG8 Change of Program workflow.
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  5. Once it expands, you'll see all the review queues, but you'll have access to the queues that pertain to you. Click on the REG8 Current Department Review to open the list of requests.
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  6. Click on the line with the REG – Change/Update/Add a Plan request that you would like to review.
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  7. Once the form is opened, it will display in the bottom portion of the screen. Use the scroll bar to scroll down and view the entire form (student and faculty entered portions). None of the fields on the form can be changed. At this point, the form should have the necessary information to make a decision to support the request or not. (Partial view of the form)
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  8. Choose Support or Do Not Support by clicking on the circle to the left of your choice. A blue dot will fill the circle which depicts your choice. The Reviewer and Date fields will be automatically populated. Note: You also have the option to put the request On Hold. If you select On Hold, a text box will pop up and you will be required to indicate the reason for the request to be On Hold. This will be visible to students. If you select Do Not Support, a text box will also appear for notes. These notes will also be visible to the student.
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  9. Click on the Save button so form will go to the next stage in the process.
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  10. It is up to the academic departments to remove old advisor assignments When the change of major has been processed you will receive a confirmation email. Upon receipt of that email please follow these instructions on how to remove a student's advisor.
    • Please remove the advisor for any programs a student has removed. If departments do not inactivate advisor relationships, then the student will continue to show on advisors lists of advisees despite no longer being in the program.

Content Manager: Academic Enterprise Systems