West chester university Payroll office -
STudent Payroll Services
Student Payroll Services
is part of the larger Payroll Office of West Chester University which is a dedicated team of professionals committed to paying university employees on-time and accurately, providing university employees with reliable, responsive, and timely customer service, retaining knowledgeable staff who understand payroll processes from start to finish, utilizing technology effectively in the operation of the payroll function and supporting the University in its efforts to achieve its mission.
Student Payroll Announcements
I9 In-Person Verification
| Hiring Period | Hiring Period Start | Hiring Period End |
|---|---|---|
| Summer Only 2024 | May 18, 2024 | August 23, 2024 |
| Academic Year 2024-25 | August 10, 2024 | May 16, 2025 |
| Fall Only 2024 | August 10, 2024 | December 13, 2024 |
| Fall 2024 & Winter 2024-25 | August 10, 2024 | January 17, 2025 |
| Winter Only 2024-25 | December 14, 2024 | January 17, 2025 |
| Winter 2024-25 & Spring 2025 | December 14, 2024 | May 16, 2025 |
| Spring Only 2025 | January 18, 2025 | May 16, 2025 |
Quick Links
Additional Resources
eTime - Help and Resources
eTime is the PASSHE time reporting system utilized for hourly employee.
- eTime is accessed via the Employee Self Service Portal
- eTime Help is available for Students at https://etime.Passhe.edu/help
Student Employee Hiring Process
| Step 1 | Apply for a Position |
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| Step 2 | Complete hiring paperwork |
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| Step 3 | Complete Background Checks |
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| Step 4 | Complete I-9 Verification |
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Job Opportunities at West Chester University
Students jobs are posted via Handshake, the university's online portal for student employment. Students can apply for both non-Federal Work Study and Federal Work Study positions.
Students should visit the Twardowski Career Development Center for additional information and resources regarding employment at West Chester University.
For other employment opportunities at West Chester University, view posted positions on the university's Career Opportunities board.
Student Employment Portal (Faculty & Staff Only!)
Visit the Student Employment Portal to
- Submit a FWS Pre-Authorization request;
- Submit a student employee hiring request;
- Submit a student employee rate change request;
- Contact the Student Employment team at studentemployment@wcupa.edu with questions.
Frequently Asked Questions
I do not have a copy of my Social Security card - can I still work?
A government issued Social Security Number (SSN) is required in order to work. The Student Payroll office will NOT process your hiring paperwork if a SSN is not provided.
Instructions on replacing or obtaining a Social Security Card can be found at the Social Security website maintained by the US Government. You can obtain a new or replacement card at no cost from Social Security.
Visit the US Government's Social Security website for more information on Social Security.
For International Students
I am an International Student - can I still work?
Yes! International Students are welcome to apply for on-campus employment. A few things to note:
1) International students are limited in the number of hours they may work during the semester, as well as during summer and university breaks.
2) International students are NOT eligible for Federal Work Study positions on campus.
3) Working without proper authorization could jeopardize F-1 status.
Please visit the Global Engagement Office website for more details on On-Campus Employment. You may also contact Global Engagement at 610-436-3515 or International@wcupa.edu.
What is an I-9 form? What documents can I use for I-9 verification?
Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form.
Employees must provide documentation to their employers to show their identity and authorization to work.
List A Documents establish both identity and eligibility
List B Documents establish identity, while List C Documents establish eligibility. Both must be presented together for I-9 verification.
| List A | List B + List C |
|---|---|
List A Documents establish both identity and eligibility - common options include:
|
List B Documents establish identify - common options include:
List C Documents establish eligibility - common options include:
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For a full list of acceptable documents, visit the US Citizenship and Immigration Services list of acceptable documents.
Visit the US Citizenship and Immigration Services website for more information on Employment Eligibility and I-9 verification.
How do I complete the in person I-9 verification process?
Bring your original I-9 document(s) to the Office of Human Resources at Suite 100, 201 Carter Drive, West Chester, PA 19383 within three days of your start date. We cannot accept electronic copies, photocopies, or photographs of the I-9 documents. Contact studentemployment@wcupa.edu with any questions.
You may locate the Office of Human Resources on the university's Campus Map.
Why must I complete a background check for employment? What does it involve?
- Department of Human Services Child Abuse History Clearance
- Pennsylvania State Police Request for Criminal Records Check
- Federal Criminal History Record Information (CHRI)
If you have any questions about the process, contact the Compliance team.
How can I access my W-2?
How will I be paid?
Student Employees will be paid via Direct Deposit on a biweekly basis.